Reply to an email
Paste your draft reply. ToneSwap answers their point in the first sentence, drops the filler, and ends with a clear next step.
Your rewrite will appear here
Your own words, however rough. Or try the example to see what changes.
Keep Work Email for most messages, or pick Quick Reply for a colleague you write to every day.
The rewrite uses only the facts in your draft. Read it once, then copy it into your email.
Real kinds of drafts, rewritten with the advice below. The rewrites keep only what the draft says: no new facts, dates or promises.
Draft
Hi Carla, I hope this email finds you well! Thank you so much for reaching out. Regarding your question, I think Thursday should work fine for the review on our end, but let me double-check with the team first.
Better
Hi Carla, Thursday should work for the review. I'll double-check with the team and confirm.
Draft
Dear Mr. Okafor, Thank you for your email and for your patience. In response to your inquiry regarding the delivery date, I wanted to let you know that the shipment is expected to arrive next Tuesday. Please do not hesitate to contact us should you have any further questions.
Better
Dear Mr. Okafor, your shipment is expected to arrive next Tuesday. Thank you for your patience.
Draft
Hi Nina, thanks for sending this over! I haven't had a chance to go through it properly yet as things have been hectic, but I'll try to get back to you on it sometime soon hopefully.
Better
Hi Nina, thanks for sending this. I haven't reviewed it yet, and I'll get back to you soon.
Five rules that cover most cases.
They wrote with a question, so the first sentence should answer it. Pleasantries can come after, or not at all.
If their email had three questions, reply to all three, in the same order. Numbered answers help when there are several.
"I hope this email finds you well" and "Thank you for your email" push the answer down without adding anything.
Who does what, and by when. "I'll confirm by Wednesday" closes the loop; "let me know if you have questions" does not.
A two-line question deserves a short reply. A formal message from a client deserves a formal one.
Small changes that make the same email clearer.
Fill in the brackets, then paste it into the box at the top to make it sound like you.
Hi [name], [The direct answer to their question.] [Any detail they need to act on it.] [The next step: who does what, by when.] [you]
Not sure how your email will come across? Paste it into the email tone checker: it shows the tone, the words causing it, and what to change first. To write emails like this in Gmail without copying them here, add the Chrome extension, which puts a Rewrite button next to Send.
Other situations: say no in an email, follow-up email, apology email, polite request email. More reading: the email rewrite checklist and how to change the tone of your writing.
Answer their main question in the first sentence, address every point they raised, keep it as short as their email or shorter, and end with a clear next step.
With the answer, or with their name and then the answer: "Hi Carla, yes, Thursday works." A short thanks is fine when they did something for you. "I hope this email finds you well" is not needed.
Within one business day is a common expectation. If you need longer, a short reply saying when you will answer properly is better than silence.
With the next step: what you will do, or what you need from them, and by when. "Best" or "Thanks" is a fine sign-off.
It rewrites your draft so their point is answered in the first sentence, keeps only what your draft actually answers, removes filler openers, and ends with a next step if your draft implies one.
Yes. You can rewrite without an account, or sign up for 5 free rewrites a day. Every new account also gets 14 days of Pro, with no card.