Follow-up email
Paste the follow-up you are about to send. ToneSwap puts the ask first, drops the guilt, and makes it easy to reply.
Your rewrite will appear here
Your own words, however rough. Or try the example to see what changes.
Keep Work Email for most messages, or pick Quick Reply for a colleague you write to every day.
The rewrite uses only the facts in your draft. Read it once, then copy it into your email.
Real kinds of drafts, rewritten with the advice below. The rewrites keep only what the draft says: no new facts, dates or promises.
Draft
Hi Marco, I'm just following up on my email from last week as I haven't heard back. Did you get a chance to look at the budget numbers? Sorry for the reminder.
Better
Hi Marco, did you get a chance to look at the budget numbers I sent last week?
Draft
Hi Jordan, I hope you're well! I just wanted to reach out and check in to see if there were any updates regarding the Product Designer role I interviewed for on Tuesday. I'm still very interested. Thank you so much!
Better
Hi Jordan, is there any update on the Product Designer role I interviewed for on Tuesday? I'm still very interested. Thank you.
Draft
Hey Ana, just bumping this to the top of your inbox! Wondering if you had any thoughts on the proposal we sent over? We'd love to get started soon.
Better
Hi Ana, have you had a chance to review the proposal we sent? We'd like to get started soon.
Five rules that cover most cases.
"Any update on the proposal I sent on Monday?" works better than two lines about your previous email. The reader needs to know what you want, not that they missed something.
People miss emails. "As per my last email" and "just circling back" read as blame, even when you do not mean them that way.
A yes or no question, or a choice of two dates, gets a faster reply than "any thoughts?". The less the reader has to write, the sooner they reply.
A deadline, a shorter version of the ask, or a useful link. A follow-up that only repeats the first email is easy to ignore a second time.
The reader sees the original under your note and does not have to search for it.
Small changes that make the same email clearer.
Fill in the brackets, then paste it into the box at the top to make it sound like you.
Hi [name], Any update on [the thing] I sent on [date]? [One line of new context, or the deadline, if you have one.] [A question they can answer in one line.] Thanks, [you]
Not sure how your email will come across? Paste it into the email tone checker: it shows the tone, the words causing it, and what to change first. To write emails like this in Gmail without copying them here, add the Chrome extension, which puts a Rewrite button next to Send.
Other situations: say no in an email, apology email, polite request email, reply to an email. More reading: confident email phrases and the email rewrite checklist.
Reply in the same thread, put the ask in the first sentence, make it easy to answer with a yes, a no or a date, and leave out guilt phrases like "as per my last email".
For a normal work request, two or three business days is reasonable. After a job interview, wait until the date they gave you, or about a week if they gave none. If something is urgent, say so with a date in the first email.
Two follow-ups, spaced out, is usually plenty. If there is still no reply, a short last note that closes the loop ("I'll assume this isn't a priority right now") is polite and often gets an answer.
Be specific and brief. Pushy comes from pressure words like "ASAP" and "again", and from guilt. A clear question with a reason for the timing reads as organized, not pushy.
It rewrites your draft so the ask is in the first two sentences, removes guilt and passive-aggressive phrasing, and ends with a specific question, or the deadline from your draft if it has one. It does not invent dates or details.
Yes. You can rewrite without an account, or sign up for 5 free rewrites a day. Every new account also gets 14 days of Pro, with no card.